In a hotel, a staff is dedicated to handling room booking request from customers which demands that you have a proper system of tracking all cash received or payment in advances as well as expenses incurred on each room.
This guide focuses on how to hire an accounting software expert who will help your set-up your books of account on a network and give multiple users access to your data file so you can easily track your business financials?
Here are relevant facts you need to clarify before hiring or employing the service of one:
Request For Our Accounting Software ServiceFor over 5 years, I have implemented QuickBooks for more than 152 companies under Retail, Manufacturing, Oil & Gas, Real Estate & Construction, Travels, Hospitality, Corperatives, NGOs, Financial & Service Sectors.
- Mbaire Services Nigeria Ltd(Construction)
- Future Assured(NGO)
- Doheney HR Services(HR)
- Biddel Oil & Gas Limited (Oil & Gas)
- System Intelligenz Limited(Contractor)
- MagTech Information Security (IT)
- Infusion Cakes Nigeria (Bakery)
- Landmark Centre (Event Centre)
- Mountain Ice Travel & Tour (Travels)
- BTS System (Service)
- Logos Travel Support & Solutions Ltd (Travels)
- Germaine Auto Centre (Autos)
- BD Consult (PR)
- Starlight Nigeria (Retail)
- Temple Private School (Education)
- C. Charles Resources Limited (IT consulting)
- Adeniyi Coker Consultants Limited (Real estate and construction)
- The Nigerian Economic Summit Group (NGO)
- Value Mart Supermarket (Retail)
- Transweb Bureau De Change (Financial Service)
- Wakanow Travels (Travels)
- Vektro Food Limited (Manufacturing & Retails)
- Orient Petroleum PLC (Oil & Gas)
- Plus More
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- The software should create options for adding all the rooms and their tags on the system as well as category (whether they are standard or executive suite)
- If you run a bar or restaurant, confirm that the accounting software provides room for tracking food and drink sales alongside the stock report.
- VAT Deductions on each room booking should also be tracked and relevant payable balances.
- The system should also track all customers’ details including their contact information
- Confirm that the software tracks all your banks and cash balances, fixed asset balances, customer’s payment and other relevant hotel expenses.
- If you want to track all room books for a specified period, the software should provide a window that records all revenue earned and cash received from such service.
- The software should also generate daily expenses incurred via Petty Cash
- All fixed assets including Building and equipment installed in each room should be tracked properly for easy accountability.
- There should be room for multiple users to work on the same data file from different departments.
- The manager should be able to view the business financials at any point in time – from profit or loss, sales summary, expenses incurred, cash flow among others.
- All times installed in each room should also be tracked for proper accountability.
While these ar some of the basic deliverables of an accounting software customized for a hotel, you can connect with our support centre for inquries and implementation service.
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