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Accounting Treatment For Credit Card Transactions

Accounting Treatment For Credit Card Transactions – This Tip Contains Guide On How To Use QuickBooks Journal Entries For Credit Card Sales, Merchant Fees, Payments And Expenses

Unlike a normal business transaction carried out face to face, a credit card transaction involves the use of a payment card number, and pin issued by a provider to make payment online. For instance, you can order a product from merchants’ store using MasterCard or Visa Card to make payment.

As a business owner, it is important for you to treat credit card transactions the way you record your banking transactions. But, you need to be sure that the card is not attached to a bank already tracked in a separate account for the transaction.

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For over 5 years, we have implemented QuickBooks for several companies under Retail, Manufacturing, Oil & Gas, Real Estate & Construction, Travels, Hospitality,Legal, Co-operatives, NGOs, Financial & Service Sectors.
  • Mbaire Services Nigeria Ltd(Construction)
  • Chisco Transport Limited(Transport)
  • Aristokrat 360 Limited(Creative & Media Agency)
  • Alpha Pharmacy (Health Care & Supermarket)
  • Hawkes Legal(Legal)
  • OPI Nigeria International Limited (Oil & Gas Servicing)
  • Zenilum Company Limited (Oil & Gas Servicing)
  • Lilygate Hotel(Hospitality)
  • Josien Holdings Limited(Distribution)
  • Aisha Buhari Foundation (Futured Assured)(NGO)
  • Doheney HR Services(HR)
  • Biddel Oil & Gas Limited (Oil & Gas)
  • System Intelligenz Limited(Contractor)
  • MagTech Information Security (IT)
  • Infusion Cakes Nigeria (Bakery)
  • Landmark Centre (Event Centre)
  • Mountain Ice Travel & Tour (Travels)
  • BTS System (Service)
  • Logos Travel Support & Solutions Ltd (Travels)
  • Germaine Auto Centre (Autos)
  • BD Consult (PR)
  • Starlight Nigeria (Retail)
  • Temple Private School (Education)
  • C. Charles Resources Limited (IT consulting)
  • Adeniyi Coker Consultants Limited (Real estate and construction)
  • The Nigerian Economic Summit Group (NGO)
  • Value Mart Supermarket (Retail)
  • Transweb Bureau De Change (Financial Service)
  • Wakanow Travels (Travels)
  • Vektro Food Limited (Manufacturing & Retails)
  • Orient Petroleum PLC (Oil & Gas)
  • Plus More

Here are accounting treatment of Credit Card transactions:

Credit Card Sales

For merchants that accept payment card on their websites, you can integrate third party applications to sync your online sales into an accounting software. Whether you have such technology in place or not, here is the general treatment of card sales in QuickBooks.

For cash sales, CR Sales account and DR your Credit Card account with the amount received online. On the other hand, if the transaction is a credit sale, CR Sales account and DR your account receivable account with the value of the invoice.

Most times, your card provider may charge applicable merchant fees which could be fixed or a standard percentage of the transaction value, not recognising these fees may overstate your profit figure, hence, you need to CR your Credit Card account and DR Credit Card Charges account with the amount deducted as a transaction fee.

Credit Card Payment

Another treatment of credit card transactions is when you make payment or shop online from a merchant store and are being charged the transaction value upon successful order, the accounting treatment is to CR your Credit Card account and DR your inventory account ( for online purchases) or DR and expenses account.

Hope you find this accounting treatment for credit card transactions useful? Read more tips on accounting treatment for business transactions here

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