When & Why You Should Upgrade your QuickBooks Software

upgrade QuickBooks software

The desktop versions of QuickBooks accounting software were designed to help small, and growing business simplify their accounting systems, automate transaction entries and generate a real-time financial report.

Currently, the desktop software is offered in 4 variants: QuickBooks Pro, Premier, Accountant and Enterprise.  While the Enterprise version is being upgraded to offer cloud-only solutions and available in the subscription model, the rest can still be installed on a PC for offline use.

See – Check the prices of our genuine QuickBooks accounting software with license keys, product number and validation code.

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For over 5 years, we have implemented QuickBooks for several companies under Retail, Manufacturing, Oil & Gas, Real Estate & Construction, Travels, Hospitality,Legal, Co-operatives, NGOs, Financial & Service Sectors.
  • Mbaire Services Nigeria Ltd(Construction)
  • Chisco Transport Limited(Transport)
  • Aristokrat 360 Limited(Creative & Media Agency)
  • Alpha Pharmacy (Health Care & Supermarket)
  • Olpharm Pharmacy (Health Care & Distributor)
  • Hawkes Legal(Legal)
  • OPI Nigeria International Limited (Oil & Gas Servicing)
  • Zenilum Company Limited (Oil & Gas Servicing)
  • Lilygate Hotel(Hospitality)
  • Benstel Nigeria Limited(Bottle Water Production & Distribution)
  • Paraclete Nigeria Limited (Bottle Water Production & Distribution)
  • Josien Holdings Limited(Distribution)
  • Aisha Buhari Foundation (Futured Assured)(NGO)
  • Doheney HR Services(HR)
  • Biddel Oil & Gas Limited (Oil & Gas)
  • System Intelligenz Limited(Contractor)
  • MagTech Information Security (IT)
  • Infusion Cakes Nigeria (Bakery)
  • Landmark Centre (Event Centre)
  • Mountain Ice Travel & Tour (Travels)
  • BTS System (Service)
  • Logos Travel Support & Solutions Ltd (Travels)
  • Germaine Auto Centre (Autos)
  • BD Consult (PR)
  • Starlight Nigeria (Retail)
  • Temple Private School (Education)
  • C. Charles Resources Limited (IT consulting)
  • Adeniyi Coker Consultants Limited (Real estate and construction)
  • The Nigerian Economic Summit Group (NGO)
  • Value Mart Supermarket (Retail)
  • Transweb Bureau De Change (Financial Service)
  • Wakanow Travels (Travels)
  • Vektro Food Limited (Manufacturing & Retails)
  • Orient Petroleum PLC (Oil & Gas)
  • Plus More

From our industry experience, a lot of clients prefer the offline version since it doesn’t require the internet and considering the unstable nature of our local internet services, it is dubbed the best software for retail, manufacturing, or serviced based business who do not want their daily postings to be tied to availability of internet connections.

Another advantage of the desktop version is its continuity; you don’t have to pay an annual license fee or have your debit card charged on a monthly or annual basis. This means you can use the desktop version of QuickBooks for as long as you want. Besides, some users are still on the older versions dated for more than 8, 9 to 10 years and are still using the software to record transactions.

Why do we need to upgrade then, if one can still use an older version of QuickBooks for a longer time, you may ask?

Technology is driving and shaping the way we do business and as a business owner, it’s important to keep the software your business uses up to date, just like you do for your Windows OS and mobile phone.

For QuickBooks, there are a number of situations where you are expected to upgrade your older version of QuickBooks to recent year, this is totally optional and not a MUST.

This usually happens in 4-5 year windows. For example, if you have QuickBooks 2017, you’re going to be softly and not forcefully reminded to upgrade QuickBooks in 2021/2022.

  • This happens because Intuit stops providing support for versions of QuickBooks older than that 4 to a 5-year window and as such exonerate your older versions from regular updates and your data file could be corrupt. This happened to a client that upgraded their Windows OS to 10 but lost their 9-year data after they restored an older backup company’s file of 2009 in a new version of Windows OS. The simple reason was the incompatibility of software with 9 years differences.

If you are still asking why users need to upgrade, you should note that your data file contains a history of your financial records and as such, security is key to ensure you don’t launch your QuickBooks on outdated environments.

A new operating system like Windows 10 Os sometimes will cause an older version QuickBooks to not function appropriately. Mac operating system changes are notorious for this. If you are upgrading your computer to a new operating system, there is a chance that you will be forced to upgrade QuickBooks as well if the version is 4 – 5 years older. But, if you aren’t thinking of upgrading your Windows or Mac OS, then you can continue with the older version.

  • Finally, if you’re on an old version of QuickBooks and want to get more licenses for more people at your company or computers, then you may be forced to upgrade. Intuit will sometimes not provide additional licenses or users if they are no longer supporting your version of QuickBooks.

We aren’t just sharing this useful information to make you buy QuickBooks every year, as we shared earlier, it is a one-off license that doesn’t require an annual fee, but to help you preserve your company data file and understand the conditions under which upgrade is necessary.

If you need help in upgrading your data file without losing historical financial records, you can connect with us for more advise, guide and support via info@accountingsoftware.com.ng, bigresourcessolutions@gmail.com or call 08105090001, 08084219399.

We work with many businesses to make sure their systems for accounting and financial operations are running smoothly.

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