Which of the QuickBooks Desktop Is Right for my Business?

Which QuickBooks Software is Best for Me

As an accounting software consultant in Nigeria, we don’t only deploy or train clients on the desktop versions of QuickBooks, but also help small and growing businesses discover the best package for their accounting needs. This is because we understand the varying requirements for QuickBooks in different industries and are experienced to tell business owners the package that will works for them.

Although we have shared a guide on “Understanding QuickBooks and the right version for your business“, we still believe a detailed break down of these versions by industry adaptability is what you really need to avoid buying the wrong version.

QuickBooks Pro

Which QuickBooks Software is Best for Me

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For over 5 years, we have implemented QuickBooks for several companies under Retail, Manufacturing, Oil & Gas, Real Estate & Construction, Travels, Hospitality,Legal, Co-operatives, NGOs, Financial & Service Sectors.
  • Mbaire Services Nigeria Ltd(Construction)
  • Chisco Transport Limited(Transport)
  • Lounge38(Hotel and Bars)
  • CTRL System Technologies Limited(Procurements)
  • Aristokrat 360 Limited(Creative & Media Agency)
  • Alpha Pharmacy (Health Care & Supermarket)
  • Ericsson Nigeria Multipurpose Co-operative Society (Co-operatives)
  • Fastanet Limited (ICT and Security)
  • Britanic Maritime (Maritime Service)
  • CEO Business Limited (Salary Advance, Credit Finance and Loan)
  • OneHealth Pharmacy (Health Care)
  • Olpharm Pharmacy (Health Care & Distributor)
  • Hawkes Legal(Legal)
  • Kantessa Limited(Fashion Store)
  • OPI Nigeria International Limited (Oil & Gas Servicing)
  • Zenilum Company Limited (Oil & Gas Servicing)
  • Lilygate Hotel(Hospitality)
  • Benstel Nigeria Limited(Bottle Water Production & Distribution)
  • Paraclete Nigeria Limited (Bottle Water Production & Distribution)
  • Josien Holdings Limited(Distribution)
  • Aisha Buhari Foundation (Futured Assured)(NGO)
  • Doheney HR Services(HR)
  • Insights Limited(Health Consultant)
  • Biddel Oil & Gas Limited (Oil & Gas)
  • System Intelligenz Limited(Contractor)
  • MagTech Information Security (IT)
  • Infusion Cakes Nigeria (Bakery)
  • Landmark Centre (Event Centre)
  • M.D School (Private School)
  • Travel Options (Travels)
  • Logos Travel Support & Solutions Ltd (Travels)
  • Germaine Auto Centre (Autos)
  • Starlight Nigeria (Retail)
  • Temple Private School (Education)
  • Value Mart Supermarket (Retail)
  • Transweb Bureau De Change (Financial Service)
  • Vektro Food Limited (Manufacturing & Retails)
  • Orient Petroleum PLC (Oil & Gas)
  • Plus More

The Pro version is the basic of QuickBooks. The software works for outfits that do not sell inventories to make money; your services span across consulting, training, travels, real estate management, procurements, legal, loan or cash advances, bureau de change, event managers, investment advisory or receive donations/grants.

This doesn’t mean that a retail store can’t deploy QuickBooks Pro for inventory management but the setback is in the “unit of measures”. For instance, assuming you sell “varying packets or bags of a product“, there is no room to indicate the specific unit of measures for the product; whether it is sold in Kg or gram.

Some of the reasons Pro may not be the right software for your business even if your line of business falls within the aforementioned sector:

  • You track inventories and unit of measures.
  • You manufacture or assemble inventories.
  • The number of users exceeds three (3) for the US edition and five (5) for UK editions.

The key features of QuickBooks Pro:

  • quote/proposal
  • invoice
  • vat setup
  • receive payment
  • record deposit
  • purchase order/PO
  • receive inventories
  • enter a bill for credit expenses
  • pay outstanding bills
  • write cheque from your bank account.
  • file vat returns
  • transfer funds between banks
  • reconcile your bank statement
  • check bank registers/statement
  • financial reports:
    • profit or loss
    • balance sheet
    • cashflow
    • sales/income report
    • purchase or expense report
    • receivables report
    • payables report
    • budgets
  • general ledgers
  • trial balance
  • check voided/deleted transactions
  • setup multiple currencies and update exchange rates
  • view exchange rate gain/loss and unrealised gain/loss
  • set users and role.
  • See Price of QuickBooks Pro

QuickBooks Premier

The premier version is higher and has more features compared to the Pro version. The software, in addition to the industries mentioned ( consulting, educational services, travels, real estate management, procurements, legal, loan or cash advances, investment advisory or NGO), extends its coverage to the following industries, supermarkets, manufacturing, poultry-farmers, oil and gas, hospital/medical centres, hotels, bakery or any other inventory-based outfits.

The key features of QuickBooks Premier:

  • quote/proposal
  • invoice
  • vat setup
  • receive payment
  • record deposit
  • purchase order/PO
  • receive inventories
  • add raw materials or material inputs
  • setup material requirements for productions/final product.
  • enter a bill for credit expenses
  • pay outstanding bills
  • write cheque from your bank account.
  • file vat returns
  • transfer funds between banks
  • reconcile your bank statement
  • check bank registers/statement
  • financial reports:
    • profit or loss
    • balance sheet
    • cashflow
    • sales/income report
    • purchase or expense report
    • receivables report
    • payables report
    • budgets
  • general ledgers
  • trial balance
  • check voided/deleted transactions
  • setup multiple currencies and update exchange rates
  • view exchange rate gain/loss and unrealised gain/loss
  • Set users and role.
  • See Price of QuickBooks Premier

The maximum allowable users for QuickBooks Premier is five (5); only five (users) can log into a company file concurrently. This doesn’t mean you can’t install on more than five (5) computer systems, you can deploy on up to 20-30 systems, or even more but only five (5) are allowable at once.

QuickBooks Enterprise

QuickBooks Online Version

If your line of business isn’t mentioned here, but you need a guide or clarifications on which version is right for your industry, feel free to connect with our support centre on 08105090001, 08084219399 or send a mail to info@accountingsoftware.com.ng, bigresourcessolutions@gmail.com.

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